Participants Information

Parking and Robing Information

The Meharry Medical College 139th Commencement Ceremony officially starts at 10 a.m., Saturday, May 17, 2014 at the Grand Ole Opry Entertainment Complex.  The doors to the auditorium will open at 8 a.m. and no degree candidates, hooders, executive/senior management, or guests will be admitted until the doors officially open.  Seating is reserved on the main floor for hooders and participants only.  Seating is unreserved in the upper level for all other family and guests, so it will be first come, first accommodated.


Degree Candidates, Hooders, and Guests

RECOMMENDED ARRIVAL TIMES FOR DEGREE CANDIDATES
AND HOODERS

Degree candidates and their hooders should arrive at the Grand Ole Opry House between 8 a.m. and 8:30 a.m.  Candidates are strongly urged to arrive at the Grand Ole Opry House together with their hooders. Candidates and marshals should report to the designated robing rooms.  Hooders will be escorted to reserved seats.  Only hooders, 25-year alumni, 50-year alumni (and above), and Meharry staff, working on Commencement arrangements, will have access to the auditorium main floor.

GRAND REHEARSAL

Grand Rehearsal will be held on Tuesday, May 13 at 8:30 a.m. Please be reminded that Grand Rehearsal is mandatory for all graduates, however, it is open to your guest (hooding & non-hooding).

ATTIRE FOR GRADUATES AND HOODING GUESTS

The attire for the Commencement ceremony is business.  This event will be recorded for future viewing purposes. Regalia must be returned within one hour at the end of the program. Diplomas will be issued upon regalia return.

DECORUM OF FAMILY, FRIENDS, AND GUESTS

Meharry staff and ushers are prepared to extend the Meharry tradition of respect and politeness to all our guests.  Degree candidates are requested to ask that family members and friends also be respectful of Meharry staff and ushers as well as the rules established for this event.

PARKING

Parking for hooders, graduates, administration, alumni, and guest will be located in the general parking area of the Grand Ole Opry Entertainment Complex at no cost to you.

PARKING FOR BUSES

Families who charter buses (not vans) should use the designated area for buses at the Opry Mills mall. This area is located near the Gibson Showcase.

GUESTS IN WHEELCHAIRS

Non-hooding guests—If you have a family member or guest who is in a wheelchair and is not one of your hooders, then he/she will park in the handicap spaces provided. Once your guests arrive at the Grand Ole Opry House entrance he/she will be escorted to a special area of the auditorium for seating.

BABY STROLLERS, CARRIAGES, WALKERS, AND CARRIERS

Due to fire code regulations, absolutely no baby strollers, carriages, baby walkers, or carriers will not be allowed on the main floor of the Grand Ole Opry House in the hooders seating areas or the handicapped seating areas. This is a city code that is strictly enforced by the municipal fire marshal on duty at this event.

DESIGNATED ROBING ROOMS

Degree candidates will use the prop area for robing purposes. Areas will be designated for each respective school. To reach the prop area, use the entrance on the side of the Grand Ole Opry House to gain direct access. Directional signage will be provided for your convenience.

PHOTOGRAPHS

Hooders will not be permitted at any time to leave their seats to take pictures of any portion of the commencement program while it is in session.  The professional photographers on duty will take three photographs of each graduate, you will receive information at the May 13 Grand Rehearsal about how copies of photographs may be purchased.


Executive Management Team

RECOMMENDED ARRIVAL TIMES FOR INDIVIDUALS MARCHING IN THE PROCESSIONAL

Presidential party, Board of Trustees, honorary degree recipients, deans, senior vice president, vice presidents, keynote speakers, faculty and staff (marching in processional should arrive at the Grand Ole Opry House by 8:30 a.m.

DESIGNATED ROBING ROOMS

  • Board of Trustees and platform guest room – green room
  • Deans and senior staff – room 3
  • Department chairs – room 11/12
  • Faculty–room 11/12
  • School marshals – prop area

PARKING

Parking for the EMT has been reserved at the “artist entrance.” As a member of the EMT your name has been provided to the attendant at the guard shack for access to VIP parking.

Directions to the VIP parking lot:

  • Take Briley Parkway North–exit 12, then take a left onto McGavock Pike.
  • Follow the signage to the Magnolia parking area
  • When you reach the guard shack, give the attendant your name and access will be granted for parking.

Faculty

RECOMMENDED ARRIVAL TIMES FOR INDIVIDUALS MARCHING IN THE PROCESSIONAL

Everyone planning to march in the processional should arrive at the Grand Ole Opry House by 8:30 a.m. School marshals should report to the designated robbing rooms.

DESIGNATED ROBING ROOMS

  • Board of Trustees and platform guest room – green room
  • Deans and senior staff – room 3
  • Department chairs – room 11/12
  • Faculty–room 11/12
  • School marshals – prop area

PARKING

Parking for hooders, graduates, administration, alumni, and guest will be located in the general parking area of the Grand Ole Opry Entertainment Complex at no cost to you.