Policies & Procedures

The Strengthening Historically Black Graduate Institutions (HBGI) Program provides grants to assist institutions in establishing and strengthening their physical plants, development offices, endowment funds, academic resources and student services so that they may continue to participate in fulfilling the goal of equality of educational opportunity in graduate education. Subject to the availability of funds, the Secretary shall award program grants to institutions determined by the Secretary to be making a substantial contribution to the legal, medical, dental, veterinary, or other graduate education opportunities in mathematics, engineering, or the physical or natural sciences for Black Americans.

Allowable Activities (HBGIs)*

A grantee may carry out the following activities under this part:

  • Purchase, rental, or lease of scientific or laboratory equipment for educational purposes, including instructional or research purposes;
  • Construction, maintenance, renovation, and improvement in classroom, library, laboratory, and other instructional facilities, including purchase or rental of telecommunications technology equipment or services;

  • Purchase of library books, periodicals, microfilm, and other educational materials, including telecommunications program materials;

  • Tutoring, counseling, and student service programs designed to improve academic success;

  • Funds and administrative management, and acquisition of equipment for use in strengthening funds management;

  • Establishing or improving a development office to strengthen or improve contributions from alumni and the private sector;

  • Scholarships, fellowships and other financial assistance for needy graduate and professional students to permit the enrollment of the students in and completion of the doctoral degree in medicine, dentistry, pharmacy, veterinary medicine, law, and the doctorate degree in the physical or natural sciences, engineering, mathematics, or other scientific disciplines in which African Americans are underrepresented;

  • Acquisition of real property in connection with the construction, renovation, or addition to or improvement of campus facilities;

  • Education or financial information designed to improve the financial literacy and economic literacy of students or the students' families, especially with regard to student indebtedness and student assistance programs;

  • Services necessary for the implementation of projects or activities that are described in the grant application and that are approved, in advance, by the Secretary, except that not more than two percent of the grant amount may be used for this purpose;

  • Establishing and maintaining an institutional endowment under 34 CFR part 628 to facilitate financial independence.

Unallowable Activities (HBGIs)*

A grantee may not carry out the following activities under this part:

  • Advertising;
  • Public Relations Costs;
  • Alcohol;
  • Alumni Activity Costs;
  • Bad Debts;
  • Local Civil Defense Project Costs not on Institution's Premises;
  • Commencement and Convocation Costs;
  • Institution-furnished Automobile Costs for Personal Use;
  • Contingency Provision Costs;
  • Defense and Prosecution of Criminal and Civil Proceedings, Claims, Appeals and Patent Infringement Costs;
  • Depreciation Reserves Costs;
  • Donations or Contributions;
  • Entertainment Costs (includes amusement, diversion & social activities)
  • Executive Lobbying Costs;
  • Insurance Costs to Protect against Defects in Institution's Materials or Workmanship;
  • Interest, Fund-Raising and Investment Management Costs;
  • Lobbying Costs;
  • Losses on Other Sponsored Agreements;
  • Membership Costs in Civic Clubs, Community Organizations, Country Clubs, Social or Dining Clubs or Organizations;
  • Pre-agreement Costs Prior to Effective Date of Agreement;
  • Recruiting Costs for Help-Wanted Advertising;
  • Selling and Marketing Costs of Products or Services of the Institution;
  • Severance Costs in Excess of Institution's Normal Severance Pay;
  • Activities that are not included in the grantee's approved application;
  • Activities described in paragraph (a)(12) of this section that are not approved by the Secretary;
  • Activities that are inconsistent with any State plan of higher education that is applicable to the institution;
  • Activities that are inconsistent with a State plan for desegregation of higher education that is applicable to the institution;
  • Activities or services that relate to sectarian instruction or religious worship; and
  • Activities provided by a school or department of divinity. For the purpose of this section, a ``school or department of divinity'' means an institution, or a department of an institution, whose program is specifically for the education of students to prepare them to become ministers of religion or to enter upon some other religious vocation, or to prepare them to teach theological subjects.

No award under this part may be used for telecommunications technology equipment, facilities or services, if such equipment, facilities or services are available pursuant to section 396(k) of the Communications Act of 1934.
(Authority: 20 U.S.C. 1062, 1063a, and 1069c)


For the full document, click here.

Additional  Regulations & Policy Resources


2CFR Regulations (Omni Circular)

OMB Circular A-21

OMB Circular A-110

OMB Circular A-122

OMB Circular A-133

Overview of the Super Circular

Updates Concerning the Uniform Guidance Implementation

United States Department of Education