Effective Date: January 1, 2010

Last Reviewed: July 1, 2015

Interim Date: July  21, 2015


Meharry Medical College requires that all employees are to be judged solely on criteria relating to credentials and job performance devoid of the possibility of favoritism based on family or personal relationships. To avoid the existence or appearance or conflicts of interest and favoritism, the policy defines acceptable parameters under which related persons may work for Meharry.

Policy Statement

This policy applies to all individuals who are employed at Meharry. This is inclusive of all permanent, temporary and contractual employees.
No Meharry employee may occupy a position which has influence over a related person’s employment, hire, appointment, evaluation, transfer or promotion, reappointment, tenure, work assignments, compensation, or other terms and conditions.

Persons related to current employees may be hired if the new employee meets all job qualifications in accordance with Meharry’s established recruitment and selection policies and works in a division other than the current employee’s division.

If a related applicant seeks employment, appointment, transfer or promotion in the same division of a current employee, the hiring official (who cannot be related to the applicant) must certify along with the AVP of Human Resources that no other applicant has demonstrably superior qualifications. The related applicant may be considered for employment, appointment, transfer or promotion provided the following criteria’s are meet:

  1. The hiring would not result with an employee in the direct supervisory chain of a related person.
  2. The related employees would be assigned to different work groups within the department or would report to supervisors who are unrelated to them as described in the definitions section.
  3. The Dean or Division Head has determined that hiring the applicant would have no adverse impact on the operation of the division or department and there is no conflict of interest.

If related persons are employed in the same academic department (or other comparable subdivision of employment or work unit) neither related person shall be permitted, either individually or as a member of a faculty or as a member of a committee of a faculty, to participate in the evaluation of the other related person or be involved in any manner to influence hiring, evaluation, assignments, reappointment, tenure, promotion, raises and other forms of compensation.

This policy is currently awaiting approval. You can view the interim policy to the right or by clicking here.