Institutional Cost Transfer Policy for Sponsored Research Grants

Effective Date: March 1, 2011

Last Reviewed: July 1, 2015

Review by: January 1, 2016


This policy is issued to promote the integrity of all charges transferred to and/or from a sponsored project subsequent to the initial recording of the charge in the accounting system. Proper management of funds is essential to uphold the fiduciary responsibilities of Meharry Medical College. Federal agencies and other sponsors may regard the following activities as indicators of inadequate control systems:

  • Frequent cost transfers
  • Late cost transfers
  • Inadequately documented or explained cost transfers

This policy explains why the need for a cost transfer arises, the requirements for allowing a cost transfer, and the method for processing cost transfers through the accounting system.

Policy Statement

It is the policy of Meharry Medical College that costs should be charged to the appropriate sponsored project when first incurred, however there are circumstances in which it may be necessary to transfer expenditures to and/or from a sponsored project after the original recording of the charge in the accounting system.

You can view the full policy to the right or by clicking here.