Graduation Clearance Process

 

Office of the Registrar

2017 Graduation Clearance Process

 

Grades
Please access the unofficial transcript in Student Self-Service to be sure all grades for completed coursework are reflected. Incomplete and In Progress grades will prevent clearance from the College. 

Other Academic Requirements

  • A Passing score is required on all national board exams for Medical and Dental Students.
    • Medical Students – USMLE Step 1, Step 2 CK & CS
    • Dental Students – NBDE Part 1 & 2
  • Graduate Students have to deposit their Dissertation or Thesis.

 Academic Affairs will verify completion of these requirements.

 

Graduation Clearance Form
Graduating students have to complete the top portion of the Graduation Clearance form and submit it to the Office of the Registrar by Friday, May 19, 2017 by 12 p.m. in order to receive a diploma at commencement. Students are responsible for circulating their form. Keep in mind that the Treasurer’s Office closes at 4pm daily. Those who satisfy all academic and financial requirements to clear the College will receive a final copy of the Graduation Clearance form along with their diploma at commencement.

Clearance Holds
Beginning April 24, 2017, holds will be placed on the accounts of candidates who have outstanding obligations to key offices on campus. The hold will be removed after your outstanding obligation has been satisfied. Candidates are encouraged to closely monitor Student Self-Service and to contact the responsible office with questions regarding any hold(s) on your account.  

  

Hold Type

Description

Office Responsible

Contact Number

Parking Fines

Outstanding Tickets

Safety and Security

(615)327-6245

Library Fines

Library fines or past due books

MMC Library

(615)327-6318

Mail Services Hold

Mailbox Key return, payment for replacement key

Mail Services

(615)327-6278

Housing Fines

Past due rent

Housing, Student Financial Services

(615)327-5751

Treasurer’s Hold Balance due

Tuition & Fee related fines

Student Financial Services

(615)327-6220

Exit Interview 

Missing items from the Exit interviews

Student Financial Services

(615)327-6220

CEDS Hold

Borrowed items not returned to CEDS

Center for Education Development and Support Services

(615)327-6500

Academic Affairs

Failure to satisfy AA requirements

Academic Affairs (SOM, SOD, GS)

GS (615)327-6533

SOM (615)327-6413

SOD (615)327-6784

Financial Aid

Financial Aid requirements not met

Student Financial Aid

(615)327-6826

Students will be informed of their clearance status at Grand Rehearsal.

Commencement Participation
Date: May 20, 2017
Time: 9:00 a.m.
Location: Belmost University Curb Event Center
              2000 Belmont Boulevard
               Nashville, TN 37212

For up-to-date information about commencement, click on the 2017 Commencement link at:  https://www.mmc.edu/about/commencement/

Candidates for graduation are required to wear the regalia ordered through the College specified for their degree. If you are unable to attend Commencement you must contact Academic Affairs and the Registrar’s Office in writing. In addition, a forwarding address must be provided on the Graduation Clearance form for your diploma to be mailed. P.O. Box numbers and business addresses are not acceptable.

Regalia Orders
Students are notified when regalia is ready for pick-up.  Please respond immediately to allot time for adjustments if needed. We cannot guarantee replacement regalia, if needed, for those who respond late to the pick-up notice.

Regalia must be returned at the designated location immediately after Commencement. The complete unit (gown, hood, and tam) must be returned undamaged. There is a $100 fee for late returns, $500 for lost or damaged regalia. No exceptions.   

To order Regalia:
Please visit the Herff Jones website at https://collegegrad.herffjones.com to place regalia orders. The deadline to complete regalia orders is Tuesday, March 7, 2017.

Diplomas
All anticipated graduates must complete the online Diploma Application card. It is a two part process in Banner Student Self-Service. The deadline to complete is Friday, February 17, 2017.  Students who did not meet the deadline will have to contact the Registrar’s Office for instructions.

Please note: Students who DO NOT anticipate completion in the time allotted to receive a degree dated May 20, 2017 must notify the Office of the Registrar by February 17, 2017 in writing. The cost to order a duplicate degree is $75.00 and will be passed along to the graduate.

Diplomas will be disseminated immediately following Commencement. The designated location will be communicated to graduates at Grand Rehearsal.

Requests after Graduation
Requests relative to transcripts, licensure forms and certifications will not be released for graduates who fail to meet their financial agreements with the College. All forms can be downloaded online via visiting https://www.mmc.edu/prospectivestudents/registrar/forms.html.

For additional assistance with the clearance process, please contact the Office of the Registrar.

Meharry Medical College Office of the Registrar

1005 Dr. D. B. Todd Jr. Blvd
Nashville, TN 37208
Phone: (615) 327-6466
Fax: (615) 963-3167
Email: recordsdepartment@mmc.edu