Grant Close Out Procedures

When your NIH grant ends, you must send NIH a Final Progress Report. Meharry also prepares and submits two other reports for you:

• A Final Invention Statement (HHS 568)
• Final Financial Status Report (SF 269)

Final Progress Report

There is no form for the final progress report.  Instead, follow these instructions:

Summarize  progress toward the achievement of the originally stated aims, and include a list of the results (positive or negative) considered significant, and a list of publications. The final progress report also should:

• Report on the inclusion of gender and minority study subjects using the gender and minority inclusion table as provided in the PHS 2590.
• Where appropriate, indicate whether children were involved in the study or how the study was relevant for conditions affecting children (see "Public Policy Requirements and Objectives — Requirements for Inclusiveness in Research Design — Inclusion of Children as Subjects in Clinical Research" and the PHS-398).
• Describe any data, research materials (such as cell lines, DNA probes, animal models), protocols, software, or other information resulting from the research that is available to be shared with other investigators and how it may be accessed.

Submit the original and one copy of this report to the Grants Management Office.

Final Invention Statement

The Grants Management Office will prepare a Final Invention Statement and Certification for your project (form HHS 568) and ask you to sign it.   After you sign, the Grants Management Office will submit the form to NIH.  If you have disclosed an invention arising from your grant, you may be asked to prepare more detailed information for NIH.

Final Financial Status Report

Meharry’s Office of Grants and Contracts Administration will prepare a Final Financial  Status Report for your project and submit it to NIH.