How to Submit an Application with
a Collaborator at Another School

Many research projects involve investigators at institutions other than Meharry. For such projects, only one institution—the Applicant Institution--submits the grant application, but all the Collaborating Institutions must approve the proposal before it goes to the sponsor They document this approval in a Letter of Intent to Collaborate, or similar document, which must be signed by an institutional official. The links below explain what Meharry needs in order to approve a collaborative application.

Choose one of the following options:

Meharry is submitting the application
Your collaborator’s school is submitting the application

If Meharry Is Submitting The Application

1. Send your collaborator a Letter of Intent to Collaborate well before the deadline and ask him or her to obtain an institutional signature on it.


2. Provide these documents to Meharry’s Grants Management Office two weeks before the deadline:
   
   
   • A budget for your collaborator’s school typed on an Excel facsimile of a PHS 398 budget page
   • A budget justification for your collaborator’s school
   • For NIH applications with multiple PIs, a Multiple PI/PD Leadership Plan.


3. Provide these documents to Meharry’s Grants Management Office 5 working days before the deadline:
   
   
   • The complete grant application.
   • A Letter of Intent to Collaborate or similar document signed by an institutional official at your collaborator’s school. Collaborative applications will not be submitted by Meharry without this signed approval from your collaborator’s university.
   • A Grant Submission Form signed by you and your chair.

When all is in order, the application will be signed and submitted through grants.gov or according to the sponsor’s instructions.

If Your Collaborator’s School Is Submitting The Application

1. Provide these documents to Meharry’s Grants Management Office 10 working days before the deadline.
   
   
   • The Specific Aims of the grant application.
   • A budget for your part in the project, including Meharry’s F & A costs, typed on an Excel facsimile of a PHS 398 budget page
   • A budget justification, including a full description of your role in the project.
     
   • For NIH applications with multiple PIs, a Multiple PI/PD Leadership Plan.
     
   • A Grant Submission Form signed by you and your chair.
     
   • A Letter of Intent to Collaborate or similar document furnished by your collaborator’s school.


2. When all is in order, the Grants Management Office will return the signed Letter of Intent to you.


3. Send the Letter of Intent to your collaborator.


4. After your collaborator’s school submits the application, provide the Grants Management Office with a complete paper copy of the application.