Important Codes, Numbers, and More for Grant Applications

Important numbers and codes. While not exhaustive, these codes and numbers recur commonly in grant applications at Meharry Medical College.

Research positions and salary ranges. This table will help you establish a budget for your grant application.

Example of NIH biographical sketch. This sample NIH bio opens with a page of instructions. Note, an NIH bio may not exceed four pages.

Program income. Certain kinds of NIH grants generate income for lab operations, conferences, and other activities that will further your program. Read this information carefully to understand the requirements for establishing an account at Meharry.

Closing out your grant. NIH grants have a close-out procedure and accompanying forms.

Forms. This is your resource for human subject, Army budget, application submission and reporting, lab inspection, NIH, and safety forms.

Final questions. Before hitting the ‘send’ button, consider these final matters regarding the submission of your grant.

Helpful links. Enjoy reflections on science by some of the greatest minds of our time; locate professional organizations; find NIH information—and more.

IMPORTANT NUMBERS AND CODES

  • Animal Welfare Assurance Number: A3420-01
  • CAGE (Commercial and Government Entity Code): 4W784
  • Cognizant Federal Agency and Point of Contact: Department of Health and Human Services, Darryl W. Mayes, (301) 492-4855
  • Congressional District: 5th
  • DUNS Number(Dunn and Bradstreet Number)for Meharry: 04 143 8185
  • DUNS Number for Other Organizations: https://www.bpn.gov/CCRSearch/Search.aspx
  • Entity Identification Number: 1-620488046-A1
  • F & A Agreement Date: 12/18/13 to view a full copy click here
  • F & A Rate: 45.5% of Modified Total Direct Costs (MTDC)
  • FICE Code (Federal Interagency Committee on Education): 003506
  • Fringe Benefit Rate: 24.0% (Effective 07/01/2013)
  • Human Subjects Assurance of Compliance Number: FWA00003675
  • Meharry's Institutional Profile Number: 5050201
  • National Science Foundation Code:  0035063000
  • Institutional Signing Official for Grant Applications: Russell E. Poland, Ph.D.

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MEHARRY OFFICIALS' PHONE/FAX/EMAIL

Russell E. Poland, Ph.D.
Vice President for Research
615.327.6171; Fax 615.327.6144
rpoland@mmc.edu

Gamaliel L. Ballard
Director, Grants Management Office
615.327.6703; Fax 615.327.6716
gballard@mmc.edu

Charles P. Mouton, M.D., M.S.
Dean, School of Medicine
615.327.6204; Fax 615.327.6568
cmouton@mmc.edu

Cherae M. Farmer-Dixon, D.D.S., M.S.P.H
Interim Dean, School of Dentistry
Phone 615.327.6207; Fax 615.327.6213
jsoutherland@mmc.edu

Maria De Fatima Lima, Ph.D.
Dean, School of Graduate Studies  
Phone 615.327.6533; Fax 615.321.2933
mflima@mmc.edu

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GRANT CLOSE-OUT PROCEDURES

When your NIH grant ends, you must send NIH a Final Progress Report. Meharry also prepares and submits two other reports for you:
A Final Invention Statement (HHS 568)
Final Financial Status Report (SF 269)

Final Progress Report
There is no form for the final progress report. Instead, follow these instructions:
Summarize progress toward the achievement of the originally stated aims, and include a list of the results (positive or negative) considered significant, and a list of publications. The final progress report also should:

  • Report on the inclusion of gender and minority study subjects using the gender and minority inclusion table as provided in the PHS 2590. (PHS 2590 and its accompanying forms can be found here.
  • Where appropriate, indicate whether children were involved in the study or how the study was relevant for conditions affecting children (see "Public Policy Requirements and Objectives—Requirements for Inclusiveness in Research Design—Inclusion of Children as Subjects in Clinical Research" and the PHS-398). (Instructions and forms can be found here.
  • Describe any data, research materials (such as cell lines, DNA probes, animal models), protocols, software, or other information resulting from the research that is available to be shared with other investigators and how it may be accessed.

Submit the original and one copy of this report to the Grants Management Office.

Final Invention Statement
The Grants Management Office will prepare a Final Invention Statement and Certification for your project (form HHS 568) and ask you to sign it. After you sign, the Grants Management Office will submit the form to NIH. If you have disclosed an invention arising from your grant, you may be asked to prepare more detailed information for NIH.

Final Financial Status Report
Meharry’s Office of Grants and Contracts Administration will prepare a Final Financial Status Report for your project and submit it to NIH.

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FINAL QUESTIONS

Points for the Principal Investigator to Consider

Do I accept responsibility for all aspects of preparing the application, including conceptualizing, writing, budgeting, justifying, typing, and copying?

Have I arranged for others in my laboratory or my department to perform tasks that I cannot perform myself such as typing?

Have I discussed the application with my chair, particularly the amount of time the project will require if funded, both for me and other participants in the department?

If other departments are involved, have I or my collaborators discussed the application with the chairs of all participating departments?

Have I asked colleagues at Meharry or elsewhere to review the application before it is submitted and provided them the sponsor’s instructions?

Am I able and willing to plan a project whose full direct and indirect costs can be covered by the maximum amount that the sponsor allows?

Have I distributed a timetable that allows all the players—collaborators, typists, pre-reviewers, my chair, the Grants Management Office--enough time to do their parts well?

Have I notified the Grants Management Office of my intent to submit the application and provided them the sponsor’s instructions?

Have I arranged my schedule so that I will be at Meharry during the five working days leading up to and including the day the application must be submitted?

If I have a collaborator at another school, do I understand the documentation his/her school requires to approve his/her participation, and the amount of time he/she needs to secure this approval?

If I am collaborating in an application to be submitted by a colleague at another school, do I understand the documentation that Meharry requires to approve my participation and the deadline by which my colleague needs Meharry’s approval?

Do I have all the software I need to submit the grant electronically?

Do I understand my responsibility during electronic submission (e.g., PI is expected to divide continuous research narrative into sections required by grants.gov application and convert these files to PDF).

Do I accept responsibility for meeting the college’s requirements to secure approval for use of human or animal subjects, for biosafety, or for other regulatory and safety requirements?

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Points for the Departmental Chair to Consider

Have I ensured that departmental staff are familiar with departmental and college procedures for processing grant applications?

Has the application been reviewed by the PI’s colleagues at Meharry or elsewhere?

Are the commitments of time and effort proposed in the application reasonable to complete the work proposed?

If the grant is awarded, can I release the PI and other departmental participants from their present responsibilities for the effort proposed in the application?

Does the budget cover all the costs that the department will incur? For example, does the percent of salary requested by the PI match the percent effort he/she proposes to devote to the project?

Are the salaries requested accurate?

Can the department commit the space and other resources described in the application? For example, does the project require renovations? An additional laboratory for the PI? Office or bench space for new laboratory personnel? New equipment that is not covered in the grant budget?

Does the project fit into the department’s general plans for development?

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Points that the Grants Management Office Considers

Does the application conform with the sponsor’s instructions, including such items as eligibility, organization, page limits, typeface and size, budgeting, regulatory concerns?

Have the chairs of participating departments approved the proposal?

Does the budget cover all of the college’s costs, both direct and indirect (facilities and administrative)?

Is the budget correctly computed?

Does the budget justification correspond with the budget?

Are the persons listed in the personnel section employed by Meharry?

Are the proposed salaries accurate?

If funds are to be sub-awarded to another institution, has the other institution approved its proposed role in the project?

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HELPFUL LINKS

Funding
Explore the federal search tools below to locate funding for your research project.
    
Grants.gov, "Find Grant Opportunities"
The official search site for federal grants and contracts. The site lets you search by announcement number and by key word and it provides weekly email service. If you don’t know the number for your grant announcement—the “Funding Opportunity Number”—search for it by key word.  

FedBizOpps via Commerce Business Daily
The most powerful federal bid alert system available! And the single point of entry for federal government procurement opportunities over $25,000. You can search, monitor, and retrieve product and services contract awards, procurement invitations, and subcontracting leads solicited by the federal government. See also Federal Business Opportunities, a direct link with limited search capability.

NIH Guide for Grants and Contracts 
A weekly email compilation of new research opportunities from across the NIH

NIH News Releases 
A daily news bulletin of new programs and findings from the NIH.

National Science Foundation Update
(formerly MyNSF and the Custom News Service) 
A daily email alert service with subscription options that include new research opportunities, upcoming deadlines, and other content categories.

CDC Cooperative Agreement Funding Opportunities
Funding opportunities from CDC that are available to members of the sponsoring associations: Association of American Medical Colleges (AAMC), the Association of Schools of Public Health (ASPH), and the Association for Prevention Teaching and Research (APTR)

Environmental Protection Agency
A list of all open announcements, not an automated search site.

The Federal Register
The official daily publication for rules, proposed rules, and notices of federal agencies and organizations, as well as executive orders and other presidential documents. To subscribe to the Federal Register Table of Contents LISTSERV electronic mailing list, go to listserv.access.gpo.gov and select on-line mailing list archives, FEDREGTOC-L.

Faith-based and Neighborhood Initiatives
Access to links to funding opportunities at various federal agencies for faith-based and community initiatives.

Congressionally Directed Medical Research Programs (CDMRP)
DoD grant opportunities
The office of the Congressionally Directed Medical Research Programs (CDMRP), which manages Congressional Special Interest Medical Research Programs (CSI); encompasses breast, prostate, and ovarian cancers, neurofibromatosis, military health, and other specified areas.

HRSA Grant Opportunities
Grants that improve access to health care by helping health professions training programs address some of the most pressing needs across the U.S. health workforce.

NSF Grant Proposal Guide


NIH Links

The Strategy for NIH Funding
A 7-step strategy that takes the investigator from qualifying for NIH funding to staying funded. Even more, it gives you specific to do's so you're prepared at every stage. Topics include “Determine what funding you qualify for,” “Strategy to design a project,” “Timelines,” “Strategy for a successful submission,” and more. The site also has “Other Resources,” including “Ten steps to a winning R01 application.”

Quick Guide to Grants Writing

Grant Writing Tip Sheets; includes podcasts and YouTube videos

Getting Started at NIH
Useful links from the NIH and related websites

Tips for New NIH Grant Applicants
Compiled by staff members of the National Institute of General Medical Sciences


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